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Information for New Incoming Students

Welcome new Wildcats! We are so excited you chose to continue your education with us here at Linfield. The information provided on this page is for new incoming First Year and Transfer students that will be entering Linfield in Fall 2024 on the McMinnville campus.

Before arriving on campus, there are a few checklist items you must complete to fully prepare to start classes this upcoming fall semester. Please complete the following action items in order of importance. Some items are more timely than others, but all should be completed as soon as possible whenever applicable. If you are in need of any assistance during this process, feel free to contact the Academic Advising Office via email or phone at and (503) 883-2250.

Complete Immediately

Step 1

Set up your CatNet ID, access email, and Advising Profile.

These are priority tasks for you to complete as soon as possible and will be needed for the next steps outlined below.

  • Set Up Your CatNet ID and Email

    Set up your Linfield email account  and CatNet ID (you should have received an email from ITS with instructions when you paid the matriculation fee).

    You will use your CatNet ID to log into the various platforms to conduct student business at Linfield. These platforms include; Microsoft Outlook for email, Self-Service for Academic planning and registration, Etrieve to access various forms, and others.

  • Complete Your Advising Profile

    Submit your Advising Profile in your Linfield Admission Portal (this is the portal you used to submit your Linfield application). The Advising Profile will show up in your list of tasks to complete and should only take you a few minutes to complete.

    The information you provide in your Advising Profile will be used by the Advising staff to prepare class schedule recommendations based on your indicated interests and goals. We will also use the information to assign you a Registration and Orientation Leader (ROL) and your official academic advisor. 

    Since Academic Advising will be working with you to ensure that you have an appropriate schedule, the information you provide on your Advising Profile should reflect your current intentions and goals. For example, if you indicated an interest in a particular major during the application process, but have changed your mind, please provide the most accurate and relevant information in the Advising Profile.

Complete Once Your Advising Profile is Done

Step 2

Complete the LESA Form

You must complete the Linfield Educational Services Agreement (LESA) form before you are able to register for classes. This form must be completed every academic year.

  • LESA Form in Self-Service

    Your Student-Self-Service portal is used to register, complete most annual and pre-registration forms, view billing information, and access your grades and transcripts. Your CatNet ID is used to log into Student Self-Service.

    Please complete the following:LESA

    Linfield Educational Services Agreement (LESA)--This agreement is required to be completed before you can register for classes and annually, thereafter. All students enrolled at the University must complete this form. To complete it, log in to Student Self-Service and click on the "User Options” icon on the left. From the drop-down menu, select “Required Agreements” to access the LESA form.

Complete Once Your ROL Contacts You

Step 3

Connect With Your Registration and Orientation Leader (ROL).

Once assigned, your ROL will reach out to you to connect and assist you with forms, process, and navigating our various student platforms.

  • About ROLs

    Your Registration and Orientation Leader (ROL) is a peer advisor, here to help you navigate your initial course registration, learn more about the community you’re joining and get connected to other new students and resources. Orientation Leaders (ROL) have had similar questions to those you and your families have about entering college. They’re here for you as a resource throughout your preparation to come to Linfield, and they will help facilitate your First Semester Seminar lab class on Monday nights. You’ll be connected to your ROL once you’ve completed your Advising Profile. Keep an eye open for emails and texts from them. 

Complete as Soon as you Receive Schedule Recommendations

Step 4

Plan your Schedule

The Academic Advising team will be sending out suggested schedules via email to first-year students once your Advising Profile has been completed.

  • Advising Courses

    Course sections that are being taught by faculty who serve as academic advisors have been identified as Advising Courses. These courses are also best suited for first-year students when selecting course options. We offer Advising courses in most subjects, and we recommend that you add one Advising Course for your fall schedule, in any subject. You can find these by searching by “Course Type—Advising Course” in Self-Service.

    When you receive your proposed set of classes based on your profile, it is likely that an Advising Course will be included. However, you may need to identify a specific section using the search option above to ensure that you sign up for the appropriately designated course, as not all sections of a specific class are identified as an Advising Course.

  • Placement Information

    When planning your schedule, it is important to understand which course is best suited for you. To assist students in selecting an appropriate class, the following placement information can be used to guide your planning decisions.

    Language Placement Information

    Math Placement Assessment

    Writing Placement Information

    Note that French, Japanese, and Spanish all utilize a placement exam to place students into the appropriate course based on your language experience and skills.

  • Planning Your Schedule in Self-Service

    In preparation for registration, you must complete the Linfield Educational Services Agreement (LESA) form in Self-Service in order to be able to register for classes. If this form is not completed by the time you register, a hold will be put on your account preventing you from registering for classes until it has been submitted. Please see Step 2 for details.

    Once you have received your proposed schedule, you can start planning out the specific courses you’d like to take next year. Check out the Plan and Register tutorial video on how to use Self-Service system to find and plan your courses.

    If you need any additional help with registration, please contact your Registration & Orientation Leader (ROL) or the Office of Academic Advising (503-883-2250, 

  • Explore Various Programs

    While your interests may lie in a specific major or discipline, some students may want to explore a variety of courses. Please use the Academic Programs Maps to see what types of courses are recommended ifor First Year students in specific disciplines.

    Academic Program Maps


  • Required Prerequisites and Corequisites

    Some courses have required prerequisites and/or corequisites. Prerequisites are a course(s) you need to have completed prior to enrolling in the one you’re considering, while corequisites are courses you must be taking at the same time to the one you are considering. Prerequisite/corequisite information will be provided in the course details. Self-Service will also give you a warning if you are missing a prerequisite.

    If you believe that you have met the prerequisite for a course and are unable to add it to your plan and register for it, please see the "Using an Etrieve Add Form" section below. If a course has a corequisite, you must register for both courses at the same time.

    For example, to take Principles of Biology you are required to take the course (BIOL 210) and the associated lab (BIOL 210L) at the same time. 

    • Tip for adding a course with a lab section: you must add the lab section to your schedule before the lecture section.  
  • Self-Service Alerts

    When in Student Planning (in Self Service), you may see a yellow or red popup on the upper right side of your screen. Yellow popups are warning reminders, but red popup alerts are registration blocks that need to be resolved as soon as possible. 

  • Using an Etrieve Add Form

    At some point you may need to request a course be manually added to your schedule by the Registrar’s Office. Manual registration is needed in the following cases

    • Adding an Online Course: On campus students are allowed to add a single Online and Continuing Education (OCE) course each semester but must submit an Add Form, and be approved by Academic Advising to do so. These OCE courses are designated by having "AM" in the section number.
    • Instructor Consent: Most courses for first year students do not require consent of instructor. However, if you are interested in a course that does require the consent of the instructor, you can request to be added using the Add Form.
    • Prerequisite Override: Use the Add form to override a prerequisite if you’ve transferred in an equivalent course. This can happen if we have not processed final transcripts or if you are expecting to have credit for a course that is to be completed at a later time. Make sure to provide all the details on the request, including the current course you are taking, the institution, and when the final grades/transcript will be provided.
    • to register for 17 or 18 total credits: New Linfield Students must request permission to register for 17 or 18 credits. Linfield want to make sure that you can be successful taking on this number of credits and the Add Form is required in such case. The advising team recommend taking 14-16 credits in your first term, but sometimes, students are well positioned to take on more. If this is the case for you, please use the Add Form to request a review and to have additional credits added to your schedule.
    • Time Overlap with Another Course: In rare situations, there may be a few minute overlap between two courses that you are interested in taking. You can use the Add form to request permission to override the conflict. Course that overlap by more than a few minutes are generally not approved to be taken together.

    In these situations, you will need to submit an Add/Drop/Withdraw form through Etrieve and input Joe Latulippe as your advisor. These forms are manually processed so it may take a few days to be officially added to the course. 


    • Only use an Add Form in the cases listed above.
    • Use the comment section to provide an explanation of why you are using the Add form. Forms without context are often returned for additional information. Please clearly articulate the reason why you need the course added manually.
    • Please read all Self-Service Alerts (yellow and red) carefully before using an Add Form. The warnings/alerts will usually indicate what the issue is. You can then follow up as appropriate to resolve the issue.
    • Please make sure that you submit only one form per course. It can take up to a week, and sometimes more, for the form to be fully processed.
    • The Etreive Add Form does not display well on a mobile device. Please make sure to carefully select the reason why you are submitting the form. The checkboxes show up above the reason, so make sure you are selecting the appropriate box.

Complete as Soon as Your Registration Window Opens

Step 5

Register for Classes
  • Click the Register Now Button

    Go to the Plan and Schedule Menu in Self-Service under the Student Planning Card.

    Once you have planned your courses in Self-Service, they should appear in your planned schedule. However, in order to actually register for them, you must click on the "Register Now" button.



  • Verify Your Registration Status

    Once you have registered and addressed any warnings, you can verify the courses that you are registered for.

    Your Calendar view in the Plan and Schedule Section of Self-Service will indicate whether your are

    • enrolled and registered for a course (appears in green color with a green outline)
    • waitlisted and not yet enrolled in a course (appears in a tan color with a red outline)
    • planned and not yet enrolled in a course (appears in tan color with a tan outline)

    Calendar View of Scheduled Courses

    Courses that you have registered for but that do not have a Scheduled Meeting time are listed below the Calendar View.

    Registered Courses With No Meeting Time

    Additionally, you can verify the number of credits that you (1) are Registered for, (2) have as planned courses, and (3) are waitlisted on, by looking at the summary listing in your Plan and Schedule Menu of Self-Service.

    Verify Registration

    Only the Enrolled courses are those in which you are officially registered for.


Complete Before You Arrive to Campus

Step 6

Complete your Jumpstart Checklist before arriving to campus.

Please see the Jumpstart page and make sure to complete all of the steps required.

We've added some information for some of the forms that need to be completed below. However, please make sure to complete all of the checklist items on the Jumpstart page before arriving to campus. Completing the checklist will enable you to get a "Fast Pass" for your moving-in day.

  • Self-Service Form

    Your Student-Self-Service portal is used to register, complete most annual and pre-registration forms, view billing information, and access your grades and transcripts. Your CatNet ID is used to log into Student Self-Service.

    Please complete the following:Emergency Contact

    Emergency Contacts—Biannually, students are required to update and confirm their emergency contacts every term. Name one or more people who Linfield can contact if there is an emergency involving you, the student.

  • Etrieve Forms

    All of the following forms will be accessed by logging into the Etrieve using your CatNet ID and password. Etrieve can also be accessed from the Microsoft Office 365 account in MyApps by selecting the Etrieve App.

    1. Etrieve FormsDisclosure of Directory Information (FERPA): As a student, some information about you is considered “Directory Information” and may be released at the discretion of Linfield University unless you (the student) request that the information be withheld. Directory information includes things like your name, email address, class standing, major, etc. This form asks you Yes or No: Is Linfield allowed to disclose "directory information" as needed? For more information and a complete list of directory information, please visit the Linfield FERPA webpage.
    2. Emergency Notification: This form is used to Opt-in to CAT alerts by text and/or email, so Linfield can contact you in case of event/emergency.
    3. Vaccination MMR Form:  All students must provide verification of Measles/Mumps/Rubella vaccination (or religious waiver).
    4. Submit your Photo so that your Linfield ID card can be created. You need your Linfield ID to access the building son campus..