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Spring semester housing closing and check-out

Housing closes for all non-graduating students on Saturday, May 27 at 12noon.

Housing for graduating students closes on Monday, May 29 at 12noon. 

To request a housing extension: please complete the Extended Stay Request Form no later than May 20th. If you are graduating in May 2023, you do NOT need to complete the extended stay request form. 

**Please note that housing will NOT grant extended stays past Monday, May 29th at 12noon**

Standard vs. express check-out

You have the option of choosing a standard check-out or an express check-out.

Standard check-out

If you want to review your room condition inventory, you may choose to checkout with your RA (standard checkout). You MUST complete a standard checkout if you want the opportunity to appeal any charges or fines assessed to your student account at a later date.

To complete a standard check-out:

  • Email your RA at least 48 hours in advance to schedule a checkout time with your RA
  • At checkout time, review your room's condition
  • If you're in the residence halls, turn in your envelope and key to your RA
  • If you're in the suburbs, turn in your form and key to Mahaffey 127 or dropbox

Express check-out

Most students choose an express check-out option. If choosing to use an express check-out, you will not meet with an RA. By choosing an express check-out, you WAIVE your right to appeal any charges or fines assessed to your student account at a later date.

If you have concerns about damage or cleaning charges, sign-up for a standard check-out time with your RA.

To complete an express check-out:

  • Read and complete checkout envelope/form (both sides)
  • Seal envelope with your key inside
  • Turn in envelope/form to Mahaffey 127 or dropbox

Steps to check-out

  1. Review check-out methods, standard vs. express, and choose which will work best for you.
  2. Empty and clean your room
    • Double-check all furniture is clear of personal items and belongings.
    • Wipe down all surfaces in your space and vacuum the space including under and behind furniture.
    • Remove wall/ceiling additions such as hooks, tape and sticky tack.
    • Remove any and all boxes, trash, etc. from the room and the hallway/common spaces.
    • Return any expandable screens to the Residence Life Office. (Must be during office hours Mon. - Fri. 10 a.m. to 4 p.m.)
  3. Triple-check your space. Items left will be disposed of or donated at the expense of the resident.
  4. Complete your check-out envelope.
  5. Seal your room key in the envelope. (HP residents have a single sheet form)
    • Note: Do not place your mail key in this envelope. Mail keys should only be returned if you are not returning to Linfield and should be brought to the Withnell Commons mailroom during their open office hours.
  6. Return the envelope/HP form to the Office of Residence Life in Mahaffey Hall. Our office is open Mon. - Fri., 10 a.m. to 4 p.m.
  7. After hours: There are two dropboxes that can be used after hours. One is located to the left of the Mahaffey Hall front door, the other is to the right of the Office of Residence Life door.

Avoiding common fines and charges

  • Failure to return your room key: $85
  • Failure to return a checked-out resource (window screen): $25
  • Improper check-out: $50
    • This could include failing to check out by your deadline
    • Leaving your key and envelope in your room or with your roommate
    • Not completing the full checkout envelope or form
  • Returning your mail key to the Residence Life Office: $10
  • Cleaning fee: variable based on the amount of cleaning needed

Mailroom keys

  • If you plan to return to Linfield in the fall, you may keep your mailbox key over the summer.
  • If you are graduating, withdrawing, taking a leave of absence or participating in a fall study abroad, you must return your key to avoid a fine and are asked to leave a forwarding address with mail services.
  • Mailbox key-return/mail-forwarding slips will be delivered to your unit box before finals. All students must fill out this form, even if you plan to remain on campus this summer.
  • Mailbox keys need to be returned to the mailroom. Mailbox keys should not be returned to the Office of Residence Life.