Inside Linfield - Portland Campus Resources

Incoming and new students: What you need to know

As a student offered admission to the Linfield nursing program, you are required to register for an American Databank Complio account and become compliant by the deadline found in your admission offer.

There are two different statuses of Complio:

  1. Non-compliant – one or more of your categories is not satisfied.
  2. Compliant – all of your categories are satisfied.

Follow these steps to meet your compliance deadline:

  1. Read the Immunization and Certification Requirements
  2. Watch the above Tips and Tricks video
  3. Open your Complio account. Follow the step-by-step directions in the User Guide
  4. Watch the three short videos in Get Started from your Complio account home page

Frequently Asked Questions

What are the consequences of not becoming compliant or maintaining my achieved compliant status?

Failure to become compliant by the date outlined in your admission offer will result in the cancellation of your admission. Failure to maintain your compliance status as a current student will halt your ability to attended clinicals which are your intensive hands-on learning modules. Missed clinical experiences due to non-compliance are counted as an absence. Absences can lead to failure of a clinical course.

Do I have to become compliant / Why is compliance important?

Compliance is a set standard by the Oregon State Board of Nursing for all students who are in a recognized nursing program that meet the educational requirements in order to sit for the National Council Licensure Examination (NCLEX-RN or often referred to as NCLEX). Candidates who successfully pass the NCLEX are determined as fit to begin entry-level nursing practice work. Additionally, compliance standards will be required in various facets as a working practicing registered nurse (RN). Meeting and maintaining program compliance requirements will prepare you for your future professional career.

I have signed up for my American Databank Complio account. How do I navigate the system?

From your home screen after you log in, click on the Get Started tab on the far left-hand side. Here you can watch short but very helpful videos as well as find the contact information for Complio’s support team.

Where can I get all my outstanding immunizations and lab work taken care of?

You can complete your immunization requirements at any healthcare facility but you may want to take into consideration your location and insurance. Be sure to get proper documentation no matter where you go.

I do not yet have a positive titer for Hepatitis B. Will I still be able to start the Nursing program?

If you're in the process of receiving either your Hepatitis B initial series or your repeat series because your initial titer was negative, you will be granted temporary compliance in the Hep B category as long as you have approved documentation of, at minimum, one initial vaccine or one booster. If you are repeating the series, you must submit your original doses and your initial Hep B titer to the appropriate items in the Hep B category. You will be expected to continue your series and upload documentation appropriately in order to keep your compliant status.

Temporary compliance is based on the following schedule:

  • Date of dose 1 or booster 1 = 45 days of temporary compliance
  • Date of dose 2 or booster 2 = 6 months of temporary compliance
  • Date of dose 3 or booster 3 = 2 months of temporary compliance
  • Initial titer or repeat titer = upon proof of a positive titer, your Hep B category will remain compliant through graduation

One or more of my separate blood titers for measles (rubeola), mumps, and rubella was negative. What do I do?

Upload your titer results. Then, obtain proof of two MMR vaccines where the second vaccine is given no earlier than 30 days after the first vaccine.

My family thought I had Varicella (chickenpox) as a child so I recently went in for my titer but it was negative. Now, what do I do?

Upload your titer results. Then, obtain proof of two varicella vaccines where the second vaccine is given no earlier than 30 days after the first vaccine.

I received the MMR and Varicella vaccines but they were spaced more than the four to six-week timeframe listed on the requirements checklist. Will I have to repeat these?

No, you will not have to repeat the series. Upload your documentation into Complio for review.

Is the influenza vaccine required for me?

The annual flu shot helps protect people during the peak of flu season August through April annually. If your program begins:

  • Fall Semester – You do not need the flu shot to begin the program but will be expected to obtain it this fall and the next.
  • Spring Semester – You need the flu shot in order to begin the program and will be expected to obtain it again for the next fall.
  • Summer Semester – You do not need the flu shot to begin the program but will be expected to obtain it this fall.

How do I earn my CPR certification?

Your Basic Life Support (BLS) certification which includes CPR must be an American Heart Association training. If you are in the Portland area, you can sign-up online for a class through Cascade Training Center.

How do I complete my drug screen?

When you create your American Databank Complio account, you will choose the facility where you will provide your sample. After you have selected the site that works best for you, many allow you to call or book an online appointment to avoid long wait times.

How does the COVID-19 category work?

Categories that are indicated with a half black half white icon are considered optional or seasonal. While the items in the COVID-19 category are not required, it is important to keep this category as updated as possible.

How do I place an order for an additional drug screen?

You may need to purchase an additional drug screen if your first drug screen resulted in flagged due to a dilute sample. Log into Complio and click Place Order near the top right-hand corner of your screen. Follow the prompts to purchase the Drug Screening a la Carte – Order Only if Instructed.

I have submitted all my items to Complio and they are approved. So, why am I non-compliant?

Complio is designed to grant compliance of a category if only all required items are satisfied. If your category still displays a red X icon, you are likely missing a specific item of that category.  Refer to the category details in Complio and compare this to your approved items to determine what is causing the category to remain non-compliant. 

I have reached compliant status in all of my categories. Now, what do I do?

Congratulations! Familiarize yourself with the current student compliance information for tips as you will be required to maintain your compliance status throughout the duration of the program. You will receive additional information in your first semester.

I know some categories will or can expire such as TB screening and CPR (please see a complete list for reference) when I am a current student. Is there an easy way to remember when my items are due?

You will receive automatic email reminders from non-reply@americandatabank.com and you will receive additional information in your first semester.

 

I still have questions. Who do I contact?

Contact the Complio support team at complio@americandatabank.com or 1-800-200-0853.

 

Current students: What you need to know

Categories that WILL expire

  • Tuberculosis:
    • Complete a one-step PPD or a QuantiFERON TB Test (T-spot) annually. Your chosen test must be completed, uploaded, and ultimately approved prior to your expiration date listed in Complio. If your results are positive for TB exposure, you will need to submit a chest x-ray and an annual TB Screening Review of Symptoms form. TB chest x-rays results are valid for five years.
  • Influenza:
    • Upload proof of current flu vaccine dated no earlier than August 1. Your flu vaccine must be approved in Complio no later than October 31 in order to become compliant or remain in compliance.
  • CPR Certification:
    • Renew your AHA BLS Healthcare Providers CPR certification every two years. Upload documentation prior to your expiration date in Complio.

Categories that MAY expire

  • TDaP:
    • If 10 years after your TDaP occurs while you are in nursing school, you will need to obtain proof of a TD booster. Most students do not need a TD booster while in the program but the initial TDaP can expire.
  • Hepatitis B:
    • If you are in process of repeating the series, continue to do so as you work towards obtaining the positive titer (see the Hepatitis B temporary compliance table below).

Frequently asked questions

I am in the process of repeating my Hepatitis B series. Will I fall out of compliance between each step?

No, you will be granted temporary compliance between repeat doses and your repeat titer. The temporary compliance chart below provides a buffer of time until your subsequent steps as you cannot receive your series any faster.

  • Date of dose 1 or booster 1 = 45 days of temporarily compliance
  • Date of dose 2 or booster 2 = 6 months of temporarily compliance
  • Date of dose 3 or booster 3 = 2 months of temporarily compliance
  • Initial titer or repeat titer = upon proof of a positive titer, your Hep B category will remain compliant through graduation

While discussing my Hep B boosters with my provider, they suggested I can try for my repeat titer after boosters 1 and 2. Is this ok even though the requirement states 3 boosters?

Yes. This is acceptable upon provider recommendation. Some people may test positive after two boosters but others may need three boosters.

How do I renew my CPR certification?

Your Basic Life Support (BLS) certification which includes CPR must be an American Heart Association training. If you are in the Portland area, you can sign-up online for a class through Cascade Training Center.

How do I make changes to my health insurance as it’s listed in Complio?

It will appear in Complio as though you cannot edit this particular category. Instead, upload your new insurance into your general document library. Then contact your Clinical Facilities Coordinator who will facilitate the review process. 

How do I avoid falling out of compliance so I am eligible to attend my clinicals?

Do not ignore emails from Complio, they remind you of upcoming expiration dates. Also, give yourself plenty of time to not only complete the requirement but to upload it and wait for approval from Complio. If you think you are not going to make a requirement, talk to someone. It is best to over-communicate!

Have a question that was not answered?

Contact the Complio support team at complio@americandatabank.com or 1-800-200-0853.

Clinical requirements

1. Complio Immunization & Certification Requirements

In addition to maintaining your compliant status in the American Databank Complio online platform, you must carry your paper compliance report behind your Linfield badge. It is expected you reprint an updated copy anytime your compliance status changes. Compliance and additional audits can be run at any clinical site anytime. Failure to meet criteria can result in warnings or fines, which is a reflection of your level of professionalism as well as the standards of our nursing program. 

2. ACEMAPP

What is ACEMAPP?

ACEMAPP is an online platform that coordinates the details related to off-site clinical placements. It is crucial you complete all assigned ACEMAPP assessments and requirements as clinical partners have direct viewing access to your account. Failure to complete your requirements by the deadline established can result in the delay or permanent termination of your clinical rotation. Requirements will change for each semester.

When will I get an ACEMAPP account?

Your ACEMAPP account will be created in semester one. Your Clinical Facilities Coordinator and Faculty will notify you prior to your access start date.

What is the difference between ACEMAPP and Complio when I have been asked if I am compliant in both?

Complio is your online platform for your personal compliance. You will be directed to link your Complio and ACEMAPP accounts so all your approved Complio items will automatically sync into ACEMAPP saving you tons of time. Therefore, you never have to upload your personal compliance items into ACEMAPP.

ACEMAPP is your online platform for your clinical site requirements. When you have successfully completed your clinical site requirements, it may be referred to as being clinical site compliant.

How and when will I know when I have been assigned a clinical rotation? 

You may receive emails from professors, from your clinical facilities coordinator, or ACEMAPP. The timing may vary from semester to semester due to a number of factors so stay in-tune with your Linfield email including over breaks as clinical details may be communicated prior to the semester.

Is there anything else I need to know about clinical rotations or placements?

Securing and assigning clinical placements is a detailed process. The majority of the local nursing programs and clinical partners belong to the Student Max Consortium which helps facilitate placements. It is against Consortium policy for students to approach sites or units within the Consortium area in an attempt to secure their own placement. Placements vary each semester. Placements granted by a clinical site in a former semester are not guaranteed for a future semester.