Skip to Main Content Skip to Footer
Home
Toggle Navigation Menu menu

Proposal Approval Policy and Procedure

To ensure that campus grant activity is communicated to the appropriate parties, please follow these procedures when applying for grants:

  • Review this website for information about submitting proposals, which includes Indirect Cost and Responsible Conduct of Research policies.
  • Notify Academic Affairs and your department chair of your intent.
  • If your project involves human subjects, it must be reviewed by the Institutional Review Board. If it involves animals, it must be reviewed by the Institutional Animal Care & Use Committee.
  • Fill out a proposal approval form, which will automatically be sent to the Director of Grants and Sponsored Research and the following individuals:
    • Provost & Vice President for Academic Affairs: reviews the overall ramifications and effects on the university, including future budgets.
    • Vice President for Finance and Administration: serves as a checkpoint to be certain budget is complete and realistic.
    • Vice president for Institutional Advancement: reviews for appropriate format and relationship to overall fundraising efforts of the university.
    • President: reviews proposal and signs cover letter (if required).
  • Once approved, the Director of Grants and Sponsored Research will assist you in the preparation of proposals by:
    • Providing institutional information.
    • Editing, copying, filing and other final production work.
  • After completing the grant proposal, submit all proposal materials to the Director of Grants and Sponsored Research.
  • Proposal submittal:
    • Grants that would be directly awarded to the applying faculty member will be submitted by that faculty member.
    • Grants that would be awarded directly to Linfield University will be submitted by the Director of Grants and Sponsored Research.

Please allow 10 business days for review and approval. Proposals allowing less time cannot be guaranteed approval.

Grant Notification

Government grants: If you received a government grant, deliver the grant award check to the Accounting office and a copy of the grant award and accompanying materials to Institutional Advancement and Academic Affairs.

Non-government grants: If you received a non-government contribution, the grant award check and copies of accompanying materials must be delivered to Institutional Advancement for deposit, acknowledgment, and reporting. Another set of copies should be provided to Academic Affairs.

Reporting: Faculty are responsible for completing all required grant reports in coordination with Institutional Advancement. Reports will be submitted to Institutional Advancement for review before being submitted to the funding agency. Please allow 5 business days for review and approval of reports.

Additional Information

For questions about post-award grant administration, please contact the Office of Academic Affairs at aaf@linfield.edu or Carol Stowell-Heller, Grants Accounting Manager at cstowell@linfield.edu.