Offices of grants and sponsored research
The following departments provide the following services to faculty seeking external grant funding.
- Searches for potential funding opportunities.
- Broadcasts funding opportunities.
- Obtains and provides guidance on applications and guidelines.
- Assists with proposal and budget preparation and the required internal approval process.
- Reviews proposal and budget to assure compliance with funding source and university.
- Submits federal and foundation proposals that require an Authorized Organizational Representative (AOR)
- Provides initial post-award administration including obtaining an account number and notifying the appropriate administrators.
- Monitors report deadlines and assists with report generation and submission.
- Contacts the funding agency regarding changes to the budget or project.
- Shares news of the award with the university.
- Updates and maintains foundation and corporation electronic files.
The provost and responsible dean:
- Approves the cost share and submittal of the proposal.
- Reviews and approves post-award expenditures above $1,000 before payment.
Accounting
The grants administrator in accounting:
- Assists in budget development for proposals.
- Develops subcontract agreements.
- Creates separate accounts for each grant.
- Reviews all non-salary grant expenditures.
- Routes invoices and reimbursement requests to accounts payable.
- Approves budget changes and adjustments.
- Performs retroactive cost transfers as needed.
- Provides periodic expenditure reports each year or as requested.
- Provides information for financial reports required by the granting agency.
- Generates annual grant income, and research and development funding reports for NSF.
- Collects Financial Conflict of Interest Report forms.
The Office of Human Resources
- Assists with recruiting new grant-funded personnel.
- Processes payment of grant-funded compensation for personnel including students.
- Provides guidance in determining who qualifies as an “independent contractor” to meet federally mandated requirements.