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Reserving EMS equipment

To reserve equipment, please email You may also call 503-883-2264. On campus, dial extension 2264. Please note email is the preferred method for requests.

Staff members look at e-mail approximately 3 times each weekday. Please note that EMS does not have full-time staff between 4 pm Friday through Sunday afternoon.

We will need to know:

  • Your name and phone number (extension)
  • The day and time you want to use the AV equipment (start time and end time)
  • The room you will be using
  • What types of equipment you will need
  • Any accessories you may need (Mac adaptor, wired Internet, sound, etc.)
  • If you have any special instructions as to set-up or use, please let us know.

If you are not sure exactly what you need, we can brainstorm with you, or visit the location you will be using to recommend appropriate set-up of equipment.


Reserving equipment in person

If you are in the library, you may come to EMS and make your request for equipment use in person. This is preferable if you are not sure how to operate the equipment you will use. An EMS worker will be happy to assist you in learning how to set up and operate any of our equipment.

Equipment that we will deliver to your classroom

  • Video/Data Projectors
  • Screens
  • Laptop (Please specify Mac or Windows).
    • We also can help you determine a display adapter you might need, we strongly recommend purchasing your own for your computer. Please contact with further questions on this.
  • TV's, VCR/DVD players, multi-regional DVD players
  • Speakers
  • Conference phone
  • Powerpoint clicker/laser pointer
  • Web Cam

     Reserve equipment by emailing us at


Student use

EMS has equipment available for student use as well. EMS does not deliver for students*, so please plan to pick your equipment up and return it to the library. Equipment is available on a first-come, first-served basis so we strongly recommend emailing to make a reservation as soon as you know you need equipment.

  • Projectors
  • VCR/DVD Players
  • Blu-Ray Player
  • Digital Audio Recorders
  • Camcorders
  • Tripods
  • Digital Cameras
  • Speakers
  • Screens
  • Adaptors
  • Drawing Tablet

*The only exception is if equipment is needed in a class. Then the student requesting should include the faculty member’s name in the email request.


Priorities for reserving AV equipment

If our pool of equipment is limited, our priority of service is:

1. Support of classroom instruction
2. Support of administrative, staff, and faculty meetings
3. Support of official student activity functions
4. Personal use by faculty, staff, and students

Our priority for use of equipment in the classroom is first-come, first-served. Requests are filed by date, and early requests are honored first when the equipment pool is limited.

Requests for equipment may be made for one class session or for the entire semester, if you have your schedule set. If you make requests for the entire semester and your schedule changes, please let us know so we can re-schedule for you and/or make the equipment available for another person.

Please notify EMS at least 24 hours ahead of time when ordering AV equipment. We will try to accommodate last-minute requests as often as possible, but sometimes we cannot do so.

Please contact to request chairs, tables, podiums, portable whiteboards, or microphones.