Inside Linfield - For Faculty and Advisors

Advising Calendar For Advisors

Follow this timeline to provide timely guidance and proactive advising support to your advisees (especially students in their first year at Linfield)!

September - Check In with Your Advisees 

Welcome your advisees to the start of the academic year at Linfield with a quick email. Invite students to visit you, and include details about your schedule and office hours. Other points to include:

  • Deadlines: The last day to add, drop, and withdraw from classes and other important dates on the academic calendar.
  • Course schedule changes: Ask advisees to meet with you ASAP if they are taking courses that differ from an agreed-upon plan.
  • Graduating seniors should complete their graduation application immediately (if they haven't already done so) and schedule a meeting with you to review their program evaluation and ensure they are on track to graduate. 

Late September - Academic Alerts 

Some of your advisees may begin to receive academic alerts at this time; you will be copied on the email notification and can view the alert in its entirety on WebAdvisor. Timely follow-up is crucial. Arrange a meeting with your advisee to gain an understanding of the situation, provide helpful guidance, and make effective referrals for support. The goal is for students to make an informed decision to adjust their approach to the course to boost their performance or drop/withdraw from the course by the deadlines.  Continue proactive outreach to advisees who receive alerts throughout the semester.

Mid October - Advising Season Begins for Jan Term and Spring Semester 

The publishing of the Jan Term and Spring course schedules typically marks the beginning of advising season. This usually happens in mid-October.  

  • Contact your advisees using your email distribution group. Be explicit about your process (view a sample email) for scheduling advising appointments and what you expect of your advisees in terms of preparation
  • Refer advisees who are pursuing nursing to attend a pre-nursing advising prep session prior to meeting with you. 
  • Refer to the Faculty Advisor's Guide to Advising Appointments for information about conducting effective advising appointments. 
  • The advising season typically coincides with the last day to withdraw from a class. Note academic alerts and talk frankly with your advisees about their progress in their classes and strategize ways to improve their performance.
  • Approve registration on WebAdvisor for the advisees with whom you've met, and continue outreach to others.

Jan Term Information: Every student is encouraged to take a Linfield January Term course (opportunities are offered on campus, off-campus, and online). Students may take up to five credits during January Term. More information (including costs) is in the current course catalog

Supporting Student Persistence: If an advisee tells you that they are planning to take a leave of absence or withdraw from Linfield, gather more information and provide any support you can. If the issues are financial, medical, or personal, there are resources you can refer students to. When in doubt, contact Academic Advising and/or refer the student to us. If a student does need to withdraw or take a leave of absence, there is an exit interview process they should follow. 

Portland faculty are reminded that Michelle Rosingana works with nursing students to identify and plan for the completion of remaining graduation requirements.

Early November - Priority Registration for Jan Term and Spring classes 

Be mindful of the registration information and schedule, and share this information with your advisees. Follow-up proactively with advisees who haven't registered for the coming term.  

Please take some time to check in with your advisees following registration. Do they feel confident in their course selections? If an advisee did not get the courses they want or need, suggest they waitlist for the course and help them register for reasonable "backup plan" courses. If your student advisee expresses frustration about course choices, help them to keep an open mind and explore a new subject that satisfies a Linfield Curriculum requirement. 

Academic Advising will also contact students who haven’t fully registered. 

December - Offer Your Advisees Support

Wish your advisees well as finals approach.  Offer study and time management support

Remind your advisees to submit LC Exemplars for courses they are taking that fulfill Linfield Curriculum requirements. 

January  

 if you're teaching or conducting research on campus during Jan Term, let your students know. Refer to the Jan Term website

February - Check-In with Your Advisees 

Welcome your advisees back to Linfield for spring semester, and update your office hours. Other points to include:

  • Deadlines: The last day to add, drop, and withdraw from classes and other important dates on the academic calendar.
  • Course schedule changes: Ask advisees to meet with you ASAP if they are taking courses that differ from an agreed-upon plan.

Late February - Academic Alerts 

Some of your advisees may begin to receive academic alerts at this time; you will be copied on the email notification and can view the alert in its entirety on WebAdvisor. Timely follow-up is crucial. Arrange a meeting with your advisee to gain an understanding of the situation, provide helpful guidance, and make effective referrals for support. The goal is for students to make an informed decision to adjust their approach to the course to boost their performance or drop/withdraw from the course by the deadlines.  Continue proactive outreach to advisees who receive alerts throughout the semester.

Mid March - Advising Season for Summer and Fall Semester Begins

The publishing of the Summer and Fall course schedules typically marks the beginning of advising season. This usually happens mid-March.

  • Contact your advisees using your email distribution group. Be explicit about your process (view a sample email) for scheduling advising appointments and what you expect of your advisees in terms of preparation
  • Refer advisees who are pursuing nursing to attend a pre-nursing advising prep session prior to meeting with you. 
  • Refer to the Faculty Advisor's Guide to Advising Appointments for information about conducting effective advising appointments. 
  • The advising season typically coincides with the last day to withdraw from a class. Note academic alerts and talk frankly with your advisees about their progress in their classes and strategize ways to improve their performance.
  • Approve registration on WebAdvisor for the advisees with whom you've met, and continue outreach to others.

Supporting Student Persistence: If an advisee tells you that they are planning to take a leave of absence or withdraw from Linfield, gather more information and provide any support you can. If the issues are financial, medical, or personal, there are resources you can refer students to. When in doubt, contact Academic Advising and/or refer the student to us. If a student does need to withdraw or take a leave of absence, there is an exit interview process they should follow.

Portland faculty are reminded that Michelle Rosingana works with nursing students to identify and plan for the completion of remaining graduation requirements.

Early April - Priority Registration for Summer and Fall classes

Be mindful of the registration information and schedule, and share this information with your advisees. Follow-up proactively with advisees who haven't registered for the coming term.

Please take some time to check in with your advisees following registration. Do they feel confident in their course selections? If an advisee did not get the courses they want or need, suggest they waitlist for the course and help them register for reasonable "backup plan" courses. If your student advisee expresses frustration about course choices, help them to keep an open mind and explore a new subject that satisfies a Linfield Curriculum requirement.

Academic Advising will also contact students who haven’t fully registered.

May - Offer Your Advisees Support

Wish your advisees well as finals approach. Offer study and time management support.

Remind your advisees to submit LC Exemplars for courses they are taking that fulfill Linfield Curriculum requirements. 

Congratulate your graduating seniors and enjoy Commencement!